Privacy Policy
Privacy Policy ยท Last updated: July 30, 2026
1. Overview
OilHunterBots ("we," "our," or "us") is an AI-powered logistics platform that automates used motor oil collection, manifest tracking, and recycling scheduling across Texas. This Privacy Policy explains how we collect, use, and protect personal information when you use our website, booking platform, or receive SMS notifications from us.
2. Information We Collect
We collect the following categories of personal information:
- Contact details: name, business name, phone number (cell and landline), email address, and physical address.
- Service details: oil type, quantity, container information, pickup scheduling, and location data.
- Operational data: manifest records, signatures, photos of waste containers, and appointment history.
- Driver data: assigned truck, GPS location (while app is in use), and driver phone number.
- Payment information: processed securely through our third-party payment provider; we do not store full card details.
3. How We Use Your Information
We use your information to:
- Schedule and coordinate oil collection pickups and deliveries.
- Send SMS appointment reminders, driver assignment notifications, and payment links.
- Generate EPA and TCEQ-compliant manifests and tracking documents.
- Communicate about service updates, follow-ups, and account matters.
- Improve our services, route optimization, and customer support.
4. SMS Communications
By providing your phone number, you consent to receive SMS messages from OilHunterBots related to your appointments, driver assignments, and payment processing. Message frequency varies based on your service activity. Standard message and data rates may apply. You can opt out of SMS messages at any time by replying STOP to any message. For help, reply HELP.
5. Information Sharing
We do not sell your personal information. We share information only with: (a) service providers who help us operate (SMS delivery, payment processing, mapping); (b) regulatory agencies when required for EPA/TCEQ compliance; and (c) authorities when required by law. All third-party providers are bound by confidentiality obligations.
6. Data Retention
We retain manifest and regulatory records for the period required by EPA and TCEQ regulations. Account and contact data is retained while your account is active and may be deleted upon request, subject to regulatory retention requirements.
7. Data Security
We use industry-standard encryption, access controls, and secure authentication to protect your information. Access is restricted to authorized personnel and role-based permissions. Manifest signatures and sensitive records are stored securely.
8. Your Rights
You have the right to:
- Access the personal information we hold about you.
- Request correction of inaccurate information.
- Request deletion of your account and associated data (subject to regulatory retention).
- Opt out of SMS communications by replying STOP.
- Withdraw consent for data processing at any time.
9. Cookies
Our website uses essential cookies to function properly. We do not use tracking cookies for advertising purposes.
10. Children's Privacy
Our services are intended for businesses and adults. We do not knowingly collect information from children under 16.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date.
12. Contact Us
For privacy questions, data requests, or to exercise your rights, contact us at privacy@oilhunterbots.com or by mail at OilHunterBots, c/o Greylites, LLC, Texas, USA.